Procurement Assistant at Tenwek Hospital

Job Ref: 03/06/2020: PROCUREMENT ASSISTANT

Role Summary: Reporting to the Procurement Officer, the Procurement Assistant job exists to promote a collaborative, client focused, quality and result oriented approach in the Procurement Unit and effective delivery of the procurement services at Tenwek Hospital.

Reporting to the Procurement Officer, the right candidate will be required to:

• Assisting the Procurement Officer in running the Procurement office and handling all procurement roles of the Institution.
• Procuring goods and services for the Hospital through prompt conversion of purchase requisitions to purchase orders.
• Managing the quotation process and expediting the delivery of goods and services.
• Assisting in supplier pre-qualification and participate in the opening of tenders
• Working in conjunction with the line managers to ensure clear specification of goods/services.
• Processing purchase requisitions and ensuring they are duly approved by the relevant signatories before converting into purchase orders.
• Analyzing requests for quotation.
• Tracking purchase orders for approval and forwarding to suppliers.
• Preparing weekly supplier delivery plans for review and implementation.
• Prepare weekly delivery status progress reports.
• Ensuring delivery of own and departmental key result areas.
• Any other duty given from time to time

Academic Qualifications:
Bachelor’s Degree in Procurement or Supply Chain Management from a recognized University;

Professional Qualifications:

• Must be a member of a recognized professional procurement body (KISM)
• Must be a licensed practitioner
• Knowledge of contract law is an added advantage.
• Knowledge of e-procurement systems
• Knowledge of Public Procurement and Disposal Act
• Born again Christian
• At least One (1) year’ experience in a procurement office in a reputable organization